Back-to-School Checklist 2024

As we bid farewell to the lazy (ha ha!) days of summer, it’s time to gear up for the hustle and bustle of everyone returning to campus. Whether you’re managing events, ensuring top-notch cleanliness, or keeping the lights on with energy efficiency, here’s your ultimate checklist to start the school year. Finish up your summer checklist and get ready for everyone to return to campus! 

Event Management / Facilities Rentals 

Review Policies & Processes: 

• Ensure current policies for rentals and events. 
• Update workflows and communication protocols. 

Extend Availability & Update Information: 

• Open facility availability for the upcoming school year. 
• Notify community via email, social media, and website updates. 
• Add new users, update roles, and maintain current facility information. 

Having Event Manager Allows: 

• Use event system tasks for post-classroom cleaning tracking. 
• Schedule and promote virtual events. 
• Utilize event registration for visitor tracking and contact tracing. 
• Reserve public spaces to avoid double-bookings and ensure social distancing. 

Maintenance & Cleaning: 

• Prioritize HVAC preventive maintenance for improved circulation. 
• Schedule cleaning tasks hourly to enhance efficiency. 
• Detail janitorial tasks in your CMMS. 
• Utilize mobile capabilities for efficiency and social distancing. 
• Implement water management plan to prevent stagnant water. 
• Conduct hygiene audit for germ-resistant facilities. 

Ensure Safety Equipment and Documentation: 

• Test fire alarms and inspect fire extinguishers annually. 
• Check emergency systems and confirm safe chemical storage. 

Maintain Outdoor Spaces: 

• Conduct visual inspections of campus grounds and buildings. 
• Upgrade landscaping, inspect roofs, windows, doors, walls, and drains. 

Organize Storage Spaces: 

• Secure shelving and ensure all storage spaces lock securely. 
• Keep storage areas organized and accessible. 

Classroom Organization / Supply Distribution: 

• A huge task is moving desks and chairs to fit the number of enrolled students. 
• Moving faculty and staff supplies if they have been reassigned new rooms or buildings. 
• Distributing school-provided supplies to each room and building. 

Energy Management: 

• Adjust building set points and equipment schedules for energy savings. 
• Monitor and report utility data changes. 
• Implement building shutdown checklists and interval data recording for energy efficiency. 

Preventive Maintenance System: 

• Develop and maintain a year-round preventive maintenance program. 
• Use a facility management software for scheduling and tracking to optimize and track all your work year-round! 

With this comprehensive checklist, you'll be well-prepared to begin another school year. From events to cleanliness, safety to energy efficiency, you have a solid plan in place. Here's to a successful start and a rewarding year ahead for everyone on campus!