Findings from the 2025 State of Asset & Facilities Report – and What They Mean for You

The world of asset and facilities management is evolving rapidly. For asset managers and decision-makers, maximizing asset lifespans, minimizing costs, and streamlining workflows to increase efficiency has never been more critical.  

To better understand how asset management practices are evolving to meet modern business needs, we conducted research across multiple industries, collecting data through anonymous surveys with the help of a top-rated research and analytics firm.  

The result was the 2025 State of U.S. Asset & Facilities Management report.  

What is the 2025 State of U.S. Asset & Facilities Management report? 

The State of U.S. Asset & Facilities Management report surveyed leaders in multiple sectors – including education, manufacturing, local government, healthcare, and senior living – to identify what strategies are working best, what challenges are most prevalent, and where priorities are shifting.  

The feedback we collected put a spotlight on 5 distinct trends shaping the landscape of asset and facilities management, ranging from how data and policy influence decisions to the strong need to preserve institutional knowledge and improve workforce sustainability. Here’s a short excerpt from the report: 

Reliable data has been, and continues to be, indispensable for driving effective decision-making and shaping maintenance strategies. Nearly all organizations (98%) surveyed rely on data to both generate reports and make informed decisions on how they manage their assets and facilities. A total of 97% reported better decision-making as the top benefit from using asset management software... 

Preventive maintenance was also a major focus, with 54% of respondents ranking it as a high priority and 36% calling it ‘moderately’ important. Other uses of asset data noted in the results included optimizing operations (96%), reducing environmental impact (51%), and improving communication between departments (51%). 

Why it matters 

The findings in the 2025 State of U.S. Asset & Facilities Management report highlight what asset management leaders see as their top priorities and top concerns. From aging infrastructure to the growing importance of reliable data, the report sheds light on pressing issues that leaders face today.  

For example, we found (unsurprisingly) that among respondents, there is a high reliance on asset management data for crucial processes like reporting (98%) and budgeting/forecasting (84%). However, the effectiveness of that data could be compromised if users aren’t fully equipped to collect and interpret it accurately, as 65% noted a lack of sufficient training as a challenge and 48% cited resistance among staff to change. 

These findings can help asset managers review and benchmark their own practices, identify areas for improvement, and adapt to evolving challenges that may be on the horizon. They can also be used to shed light on the features and functionality that you need most in your asset management software.   

The evolution of these platforms into holistic, strategic tools means that organizations can increasingly depend on them to manage not only day-to-day operations, but also scale to meet any of your short- and long-term goals.  

Choosing the right asset management partner 

When it comes to asset management, selecting the right partner is about more than just software; it’s about finding a comprehensive solution that evolves with you, addressing your challenges head-on and guiding you toward sustainable success.  

Brightly Software is designed to be that partner. We’re committed to supporting you at every stage of your asset management journey, empowering you to streamline workflows, drive impactful decisions, and achieve operational excellence. Our solutions are tailored to organize, automate, and optimize your asset management processes, allowing you to focus on what matters most. 

The versatility of asset management systems has grown. The majority (94%) of respondents in our State of U.S. Asset & Facilities Management report say they use their asset management systems to schedule maintenance and track work orders, while 84% use them for budgeting and forecasting, 75% use them to plan repairs and replacements, and 57% use them to manage spare parts inventory. 

And that’s just the start. With so many priorities to manage, it’s important to make sure you choose an asset management partner that’s right for one – one that can scale to meet your specific needs as you grow and evolve.  

Conclusion 

As organizations prioritize operational efficiency, safety, compliance, and data-driven decision-making, the demand for agile, scalable asset management systems has never been greater. Partnering with the right asset management provider can make all the difference.  

Brightly Software strives to be a collaborative partner dedicated to helping you tackle today’s complexities and prepare for tomorrow’s needs. Whether it’s organizing data, automating workflows, or optimizing for long-term resilience, we can empower you to turn insights into action. 

Click here to learn more about why partnering with Brightly Software should be the easiest decision you make. Or download your copy of the State of U.S. Asset & Facilities Management report to learn how others are using their asset and facilities management systems.  

If you’ve already downloaded the report, you can find out more about what a complete asset management solution looks like by checking out some of our other resources like “What is Asset Investment Planning” or “5 Questions to Ask When Selecting a CMMS.”